Last updated 17 January, 2022
Members of the WEAll Global Amp team are located in countries around the world. While each jurisdiction is subject to different data privacy laws, all WEAll Global systems, processes, and team members follow data privacy guidelines and laws outlined in the EU and UK GDPR. These laws currently represent the most comprehensive and robust protections for data privacy in the world.
COLLECTION OF YOUR INFORMATION
We may collect information about you in a variety of ways. The information we may collect on the Site includes:
Personally identifiable information, such as your name, email address, and telephone number, and demographic information, such as your age, gender, hometown, and interests, that you voluntarily give to us when you choose to participate in various activities related to the Site, such as posting comments on articles and discussion pages, filling out forms or surveys, and subscribing to newsletters and promotional emails. You are under no obligation to provide us with personal information of any kind, however your refusal to do so may prevent you from using certain features of the Site.
Information our servers automatically collect when you access the Site, such as your IP address, your browser type, your operating system, your access times, and the pages you have viewed directly before and after accessing the Site.
Data From Social Networks
User information from social networking sites, such as [Apple’s Game Center, Facebook, Google+, Instagram, Pinterest, Twitter], including your name, your social network username, location, gender, birth date, email address, profile picture, and public data for contacts, if you connect your account to such social networks.
Mobile Device Data
Device information, such as your mobile device ID, model, and manufacturer, and information about the location of your device, if you access the Site from a mobile device.
Third-party data is information from third parties, such as personal information or network friends, if you connect your account to the third party and grant the Site permission to access this information.
USE OF YOUR INFORMATION
Having accurate information about you permits us to provide you with a smooth, efficient, and customised experience. Specifically, we may use information collected about you via the Site to:
- Compile anonymous statistical data and analysis for use internally. This data will not be shared with third parties.
- Fulfill and manage purchases, orders, payments, and other transactions related to the Site.
- Increase the efficiency and operation of the Site.
- Monitor and analyse usage and trends to improve your experience with the Site.
- Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
- Process payments and refunds.
- Respond to product and customer service requests.
- Fulfill users’ requests for services and information.
- Send you a newsletter.
- To maintain and improve the accuracy of the records we hold about you.
- Any other purposes disclosed to you at the time the information is collected or pursuant to your consent.
RETENTION OF YOUR PERSONAL DATA
We will retain personal data securely and only in line with how long it is necessary to keep for the purposes or for a legitimate and lawful reason.
Our typical retention periods are as follows:
|Trustee / Volunteer personnel documents
|Deleted 7 years after the appointment ends
|Job / volunteer applicants (unsuccessful)
|Deleted 6 months after the post applied for closing date (or 6 months for speculative applications)
|Supporter contact details
|Deleted 7 years after the enrolment
|Photographs and case studies
|7 years after the termination or expiry of the grant agreement
Some personal data may be retained for longer where it is in our legitimate interest to do so, such as to protect and defend our legal rights; or for research, archiving or statistical purposes. Individuals can request that other information relating to them be erased and we will deal with such requests in accordance with the GDPR laws.
DISCLOSURE OF YOUR INFORMATION
We may share information we have collected about you in certain situations. Your information may be disclosed as follows:
By Law or to Protect Rights
If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation. This includes exchanging information with other entities for fraud protection and credit risk reduction.
Third-Party Service Providers
We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance. This includes Slack for member collaboration, HiveBrite for the Citizens Platform, GoDaddy for web hosting, Mailchimp & WordPress who help us send you our communications.
Any third party we share your information with must disclose the purpose for which they intend to use your information. They must retain your information only for the duration disclosed when requesting or receiving said information. The third-party service provider must not further collect, sell, or use your personal information except as necessary to perform the specified purpose.
If you disclose any information in comment boards, discussion pages or elsewhere on the Site, it becomes public information and can be read, collected, or used by others. Please exercise caution when disclosing any Personal Information, and refrain from publicly disclosing direct contact information such as your mailing address, phone number, or email address.
Sale or Bankruptcy
We are not responsible for the actions of third parties with whom you share personal or sensitive data, and we have no authority to manage or control third-party solicitations. If you no longer wish to receive correspondence, emails or other communications from third parties, you are responsible for contacting the third party directly.
With your explicit consent, your data may be shared with other persons for specific purposes, such as making a connection to potential collaborators that you have expressed interest in or who have expressed interest in you.
Most browsers are set to accept cookies by default. You can remove or reject cookies, including using the cookie consent feature on the Site, but be aware that such action could affect the availability and functionality of the Site. You may not decline web beacons. However, they can be rendered ineffective by declining all cookies or by modifying your web browser’s settings to notify you each time a cookie is tendered, permitting you to accept or decline cookies on an individual basis.
Website and Email Analytics
You should be aware that getting a new computer, installing a new browser, upgrading an existing browser, or erasing or otherwise altering your browser’s cookies files may also clear certain opt-out cookies, plug-ins, or settings.
SECURITY OF YOUR INFORMATION
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorised parties. Therefore, we cannot guarantee complete security if you provide personal information.
WEAll takes multiple technical measures to protect personal information, which include:
- Have a cookies compliance service on the Site, so that users can opt into or out of having their data tracked by Google Analytics.
- A newsletter sign up consent form.
- Option to unsubscribe in all mass emails sent to users.
- Explore CRM tools to aid in compliance with GDPR and ease of documentation.
- Maximise use of data security features in third party service providers, like Mailchimp.
- Regularly delete unsubscribed contacts from our database.
- Providing option for users engaged with WEAll through one-off events, job applications etc, otherwise their data will be deleted at a specific time interval.
- Training for staff, including all new staff as part of their onboarding process, on the principles and requirements of GDPR.
- Inclusion of data protection in our employee handbook as an explicit, mandatory policy.
- Designating our Operations Lead as our official Data Officer, responsible for ensuring that data protection is prioritised in all operations of the organisation.
- Maintaining a secure Amp shared drive for member and user data, which is separate to the location of all other daily documents used by the team.
Third Party Websites
The Wellbeing Economy Alliance is not responsible for the performance of websites operated by third parties or your interactions with them. When you leave this website, we recommend you review the privacy practices of other websites you interact with and determine the adequacy of those practices.
POLICY FOR CHILDREN
We do not knowingly solicit information from or market to children under the age of 13. If we learn that we have collected any Personal Information from a child under age 13 without verifiable parental consent, we will delete that information from our database as soon as possible. If you become aware of any data we have collected from children under age 13, please contact us using the contact information provided below.
We encourage parents to monitor their children’s Internet usage and to caution them about the dangers of sharing Personal Information on the Internet.
CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. If you set the DNT signal on your browser, we will respond to such DNT browser signals.
OPTIONS REGARDING YOUR INFORMATION
Emails and Communications
If you no longer wish to receive correspondence, emails, or other communications from us, you may opt-out by:
- Noting your preferences at the time you register your account with the Site
- Contacting us using the contact information provided below.
If you no longer wish to receive correspondence, emails, or other communications from third parties, you are responsible for contacting the third party directly.
WEAll’s Contact Information
Name: Wellbeing Economy Alliance
UK Registered Charity No.1190040
Data Protection Authority
You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority. For UK users, this is the Information Commissioner’s Office. Contact details for data protection authorities in the EEA, Switzerland and certain non-European countries (including the US and Canada) are available here.